GUIDELINES FOR PRESENTERS

Time Allocations


Oral presentation slots are 15 minutes long in total – that includes questions and answer. Session chairs will hold you this time. You need to obey instructions ordered by the session chair.

Please, make sure your presentation is not more than 12 minutes long, so that you allow at least 3 minutes for questions along with time to be introduced, etc. Longer presentations mean that only a single question can be accommodated, or even none at all, although questions are often the most interesting part for both speaker and audience.

In order to synchronize multiple sessions, session chairs will enforce these limits. To assure a successful oral presentation please follow a few simple rules:

A rule of thumb is that each slide should take about 1-2 minutes (in average), i.e. you should not try to present more than 9-12 slides. Practice and time yourself.

How to Practice Your Presentation


You can practice your presentation by a mobile app namely Presentation Timer (available in iTunes and Google Play Store) or PresenTimer (Microsoft Windows Store). You can set the first bell after 10 minutes elapsed time, second bell after 12 minutes elapsed time, and the last bell after 15 minutes elapsed time.

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Presentation Slides


The presenter should prepare a reasonable number of slides, so as not to exceed the 12-minute time slot. Typically, 1 illustration is presented in 1-2 minute. Additional illustrations could be prepared to support possible answers to questions from the audience. Each slide should not be crowded by text and graphics. Too much text should be avoided: illustrations should support the presentation; they should not be simply read by the presenter. Graphics help in communications, are more understandable, and point out the basic ideas. Use large fonts (20-24 point) so they can be read easily.

All presenters who wish to use the LCD projector are encouraged to bring their personal notebook with presentation slides to the meeting with session chairs, 10 minutes before the start of their session. Some presenters may use the notebook provided in the presentation room. For such a case, please upload your presentation material on the laptop in the session room or contact the helpdesk support near the registration desk; such arrangements should be made well in advance of the session. Common presentation formats are Microsoft PowerPoint (PPT) and Portable Document Format (PDF). Please be informed that PDF or PPT file of your presentation will be collected during registration session to minimize preparation time during parallel session.

Remember your talk may not overrun.  If you risk it, you may end up without the opportunity to present your conclusions, which are the most important part.

Equipment


The standard equipment available in each of the presentation rooms is as follows:

  • Projector Screen
  • LCD Projector (with VGA connector)
  • Standard Notebook